One of the most common requirements of business English is holding meetings in English. The following sections provide useful language and phrases for conducting meetings and making contributions to a meeting.

Meetings generally follow a more or less similar structure and can be divided into the following parts:

1、IntroductionsOpening the Meeting

Welcoming and Introducing Participants

Stating the Principal Objectives of a Meeting

Giving Apologies for Someone Who is Absent

2、Reviewing Past BusinessReading the Minutes (notes) of the Last Meeting

Dealing with Recent Developments

3、Beginning the MeetingIntroducing the Agenda

Allocating Roles (secretary, participants)

Agreeing on the Ground Rules for the Meeting (contributions, timing, decision-making, etc.)

4、Discussing ItemsIntroducing the First Item on the Agenda

Closing an Item

Next Item

Giving Control to the Next Participant

5、Finishing the MeetingSummarizing

Finishing Up

Suggesting and Agreeing on Time, Date and Place for the Next Meeting

Thanking Participants for Attending

6、Closing the Meeting

The following pages focus on each part of the meeting and the appropriate language for each situation.

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